If you purchase Product for an Event that gets Rescheduled and you CANNOT return the Product, you will need to a Carryover. Carryovers involve making adjustments to your DER on the day the Event was originally scheduled to run and the day the Event actually ran in order to accurately account for the Product that you purchased on the original Event Date, but used on the Rescheduled Event Date. The Instructions below provide the steps you will need to take to make sure that EDDR balances on both the Original Event Date as well as the Rescheduled Event Date
Please Note: The Best Practice is to ALWAYS return any product you have purchased for Events that get Rescheduled. Carryovers should ONLY be performed when the Product cannot be returned.
Original Event Date
When you Reschedule an Event, any Product purchases that you have made will follow the Event to the Rescheduled Event Date. Since you are not returning the Product, this will create a deficit between the Product purchases you have made on the original Event Date and the Receipts you have entered in the DER. In order to properly account for the Product purchased but not used on the original Event Date and to get your EDDR to balance, you will need to enter a negative adjustment in DER for the amount of Product purchased that you are carrying over.
In the example below, the Whole Fruit Organic Juice Pushups event has been put in the Reschedule queue. However, the Product purchased for the Event or $89.88 is being carried over. In the red highlighted box in the Event Section of the EDDR, you can see that the $89.88 has not been returned and is still associated with the Event. In the Variance Section of the EDDR, there is a Negative Variance of $89.92 (the $89.88 for the carryover and an additional $0.04 from other variances probably due to Tax or per pound items).
In order to be able to Bulk Approve for the Original Event Date, you will need to add a Negative Adjustment to your DER for the Product that you purchased on the Original Event Date that you did not use. You can do this as follows:
Open the DER for the Original Event Date.
Add a negative adjustment to your DER for -$89.88.
- Make sure to save your changes in the DER
- When you return to the EDDR, you will see that your Product Variance is now down to $0.04 which is acceptable and will allow you to Bulk Approve.
Rescheduled Event Date
Once you actually execute the carryover Event, you will have Product purchased for the Event that is not accounted for by any Receipts that you will enter in the DER. This will create a Positive Variance between the Total Product in your Recaps and the Total Product in your DER. In order to be able to Bulk Approve for the Rescheduled Event Date, you will need to add a Positive Adjustment to your DER for the Product that you purchased on the Original Event Date that you are using on the Rescheduled Event Date. This is essentially the exact same process as previously described, except the adjustment is positive instead of negative. You can do this as follows:
Open the DER for the Rescheduled Event Date.
Add a positive adjustment to your DER for $89.88.
Make sure to save your changes in the DER.
When you return to the EDDR, the Product Variance will be gone.